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Travel Information

GENERAL INFORMATION

Climate

The average year-round temperature of Honolulu is 77 degrees Fahrenheit / 22 degrees Celsius

Dress

Business Casual or “Aloha Business” attire is appropriate for conference sessions and social functions.  Ties are generally not worn.

Intention to photograph

Delegates and others are advised that photographs will be taken during the conference and reproduced for promotional purposes.

Insurance

Registration fees do not include insurance of any kind. 2017 Pacific Regenerative Medicine Conference will not accept liability for damages of any nature sustained by participants, or loss or damage to their personal property. It is recommended that you take out a suitable travel insurance policy when you register for the conference and book your travel. The conference managers recommend that delegates purchase travel insurance including cover for non-refundable conference registration fees. Travel insurance must be purchased in the country of residence.

Official language

English is the official language of the conference and no translations and no interpretation will be provided.

INTERNATIONAL DELEGATES & VISA INFORMATION

Visas

Advance travel planning and early application are important, since visa applications are now subject to greater degree of scrutiny that in the past. Applying for a visa can be lengthy process. We recommend that you begin the application process 4 to 5 months before your scheduled departure date. It is very important to start this process early!

For the most current requirements and those specific to your situation, please check with your local U.S. consulate or embassy or the U.S. Department of State Visa Services Information. The first step of the process is to determine if your country qualifies for the Visa Waiver Program (VWP), which enables nationals of participating counties to travel to the United States for tourism or business for stays of 90 days or less without obtaining a visa (http://travel.state.gov/content/visas/english/visit/visa-waiver-program.html)

If you are eligible to travel under the VWP, you are still subject to security requirements.  You must apply online for authorization by going to the Electronic System for Travel Authorization website (http://travel.state.gov/content/visas/english/visit/visa-waiver-program.html#ESTA)

If your country does not qualify for the Visa Waiver Program and you plan to visit the US to attend the 2017 Pacific Regenerative Medicine Conference, you will most likely need to apply for a B-1 visa.  However, you may need to apply for a visa under a different category if you will be receiving any compensation for your activities (e.g. Honoraria for lectures and presentations.)  Go to the US Department of State Visa Home Page (http://travel.state.gov/content/visas/english.html) to learn more about visa categories.

If you cannot determine your visa category from the link above, please contact the nearest US Embassy or Consulate.  http://www.usembassy.gov

 

When you register for the conference from outside of the United States, and your country DOES NOT participate in the Visa Waiver Program, PRMC 2017 will provide a letter of invitation upon request.  To be eligible to request a letter of invitation, you must first register to attend PRMC 2017.Please allow up to 7 business days to generate your request and prepare a letter.

The following information must be provided during the registration process to process your request

  • Passport Number,

  • Country of Issue,

  • Reason for requesting the letter, Organization,

  • Organization Address. 

If there are any issues generating your request, you will be contacted via email.

Please contact [email protected]  if you have questions about the letter of invitation procedure.

Due to the fact that an application for a visa can be a lengthy process, PRMC 2017 recommends that you start your visa application process early: 90 to 120 days prior to the conference.

Interviews

Some, but not all visa applicants must have an interview. Attendees from some countries, such as Mexico, must schedule an interview with their local U.S. Embassy or Consulate.

It is advised that you provide the following information at your interview:

  • Your entire trip itinerary, including travel to any countries other than the United States. (If completion of travel plans is contingent upon early approval of the visa application, specify this at the time of the application.)

  • Proof of scientific status.

  • Letter of Invitation.

  • Evidence that you are intending to return to your country of residence.This includes items such as:

  • Family ties in current country of residence.

  • Property ownership.

  • A bank account.

  • An employment contract or statement from employer showing that position will continue after the dates of the meeting.

Some consulates may have backlogs in scheduling visa interviews so applicants should first contact the consulate to find out how long the wait is for an interview. More information is available at Visa Wait Times – for Interview Appointments and Processing..

Flying into Honolulu

Honolulu International Airport (airport code HNL) on the Hawaiian island of Oahu hosts over 20 million visitors each year. Served by 27 air carriers, the airport has three terminals. The recently renovated Oversees Terminal hosts the majority of travelers both international and from the mainland United States. The Commuter Terminal serves smaller airlines and operates flights to the other islands. The Interisland Terminal serves both Hawaiian and Mokulele Airlines and includes their inter-island, US mainland and international flights. The airport provides free transportation to passengers traveling between terminals.

Located 6 miles from downtown Honolulu and only 10 miles from Waikiki, driving time from the airport is approximately 20 minutes to Waikiki and the Hawaii Convention Center.

There are convenient daily direct domestic flights available from most key cities on the west of the United States, as well as Atlanta, Chicago, Dallas, Houston, Newark, New York and Washington DC.  Direct international flights are available from Japan, China, Korea, Taiwan, Australia, New Zealand and islands in the South Pacific. For more information:  

http://hawaii.gov/hnl&title=Honolulu+International+Airport&desc=/

Transfers

Delegates will be required to make their own arrangements for transfers between their hotel and the airport. Transfers are available via buses, coach and taxis.

Transportation will not be provided from your local hotel to the Hawaii Convention Center.  Recommended conference hotels are within walking distance.

Buses

SpeediShuttle operates an express airport shuttle service to the city and are located at the airport.   Rate is $16.00 one way.  Bookings can be made prior to arrival by visiting their website at:  http://www.speedishuttle.com  or by calling 1-877-242-5777

 

Pick up will be in front of the arrival/baggage claim at the domestic and international terminals.  See here for map of pick up locations 

http://hawaii.gov/hnl%26title%3DHonolulu+International+Airport%26desc%3D/ground-transportation/speedishuttle

Taxis

Taxi Service is available on the center median fronting the terminal baggage claim areas.  See the taxi dispatchers (green shirts with yellow lettering, and the wording “TAXI DISPATCHER” for service.

The fare from the airport to Waikiki during non-rush hour periods is approximately $35-$40 maximum for four people, plus a baggage charge of $0.35 cents per bag.